Office relocation to your new business premises excites positive clients and staff attitudes but keep in mind that it is a phase of business change that counts on utmost care and attention.
Wondering whether your company’s workforce will hit the ground dashing or merely sit still with its wheels spinning upon arrival in your new office premises? All Office Relocation depends on how you, as an organisation, will effectively manage and communicate the moving process with your staff. Listed below are five strategic pointers you can employ to ensure that your office relocation is as successful as it should be.
Make a point to have not only an all-inclusive plan for your company’s relevant people groups but also one for all the physical aspects which affect your day-to-day business operations.
If you are to entrust your physical office move (desks, chairs, IT and phone systems, etc.) to a competent project manager, keep in mind that there are more subtle aspects worth planning for.
Often, the most unseen aspects tend to impact your company’s relevant people groups, as well as the organisation’s culture and professional atmosphere.
Your staff most probably have undocumented inter-departmental practices or patterns. It could be as simple as morning walks to get a mug of coffee with fellow team associates to the habitual casual lunch engagements that spark friendly inter-team relationships.
If your office move disrupts these practices, you might trigger indirect impacts on the professionalism level of your organisation. Can you imagine just how unsettling your inter-departmental business meetings would be? I bet you that it’ll be more challenging to coordinate teams in different office premises or even cities.
Your Communications Plan is fundamental to the success of your office move. Ensure that you align it with your Project Plan. Face-to-face engagements are best. Understand that the staff to be affected by the office relocation can quickly feel uncertain of what’s to happen to them – possibly sparking off varying stress levels. If you fail to engage with them, informal conversations will most certainly fill the void; at times brings about negative consequences.
Make a point of consistently messaging all of your stakeholders. You have to show the reason for the move, including why it’s crucial to. Keep in mind that your workforce is not necessarily as knowledgeable as the professional relocation team, especially since certain office move activities will take place in the sequence they are. Moreover, as frustrating as it might be for the professional relocation team, you still have to consistently communicate to all of your stakeholders because it may take about 3-5 times before the message is accepted.
Just like with your every other change project, a successful office move comes to pass when you regularly engage and make early consultations with your Change Champions. You might want to start out with the Executive Sponsor. Then, turn to engaging representatives throughout the organisation.
You have to understand that it’s no easy task to trounce downbeat emotions brought about by the change. Therefore, make a point to utilise your staff members, who already are positive about the move, to get the rest of your team on board. ‘Change Champions’ can be your eyes and ears on the ground to help the rest of your team prepare for the office move.
You have to be considerate, but realistic, about the office move expectations. Your staff may have contradicting expectations about the move, or even the new office premises. Ensure that you take your ‘Change Champions’ on a guided tour of the new office buildings as soon as it’s a possibility.
If your relocation is to a new office location across a sizeable distance, there may be members of your staff who’ll have to decide on resigning from their positions. This will not only trigger worrying stress levels for the persons concerned, as well as their families but also to fellow team members.
For members of your staff who have resided in your old office premises for a long time, they may house an emotional attachment to the location. You might want to acknowledge this nostalgia feel, for the old office site, to help team members to deal with the loss. It’s an excellent idea to hold departing ceremonies with team members, right before your move, for an apparent marker of the relocation from the old to the new office premises. If the old office location is of significance to most of your team members, try to memorialise it with artefacts, or even photos.
These four-change management tips are vital applications that will easily turn your office relocation to the new premise a huge success. At Unbeatable Removals, we value what you have to share with us regarding your plan before we deploy our professionalism to ensure that relocating your business is successful. For more information and tips, visit our offices in Sydney or our Unbeatable Removals blog page.